Job Description

Job Description

Job Description

Description:

Reports To: COO

FLSA Status: Non-Exempt/Full-time

Compensation: $21-25/hour

Location/Travel: Corporate Office, some local errands as needed

Job Summary:

Join our team at Empower Behavioral Health (EBH) as an Administrative Assistant, where you'll play a crucial role in supporting our executive team and staff members at our Corporate location. You’ll be instrumental in ensuring the smooth operation of our corporate office. In this dynamic and fast-paced environment, you will be responsible for managing multiple tasks and priorities, demonstrating your ability to effectively juggle various assignments from different leaders in the organization.

If you thrive in a challenging and rewarding environment, are a self-starter, and are committed to making a positive impact, we welcome you to apply and become part of our dedicated team at EBH.

Duties and Responsibilities:

• Support the executive team with their day-to-day needs (e.g., manage calendars, credit card receipts, etc.), demonstrating comfort and professionalism in communicating with executives and board members.
• Assist with day-to-day administrative operations for the corporate staff while managing multiple tasks assigned by different leaders.
• Manage the front desk as needed and ensure a welcoming environment.
• Answer and direct phone calls for the corporate team, providing excellent customer service.
• Coordinate logistics for office events (e.g., birthday celebrations, leadership conferences) and manage birthday/anniversary card signatures and mailing.
• Support team with booking travel for staff as needed
• Print and mail clinical Flight Path workbooks
• Approve, order, and distribute corporate orders, while ensuring timely delivery of mail and packages.
• Pack and mail new hire welcome bags
• Manage Calm/DoorDash users
• Distribute faxes to appropriate employees
• Drop off marketing items to San Antonio clinics
• Ship marketing materials, and other packages as needed
• Ensure the corporate office always remains organized and tidy
• Run local errands as needed
• Other duties as assigned

Competencies:

Strong oral and written communication

Time Management

Flexibility

Interpersonal Skills

Organizational Skills

Attention to Detail

Planning and Evaluating

Problem Solving

Education and Experience:

Required:

• High School diploma or GED equivalent
• Reliable transportation
• Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint), with the ability to efficiently use these tools for communication and task management.

Preferred:

• Bachelor's degree in Business Administration, Office Management, or related field preferred.
• Previous experience in administrative roles, preferably in a corporate environment.
• Experience in a growing organization and supporting executive-level staff is a plus.
• Familiarity with the healthcare or behavioral health industry is advantageous but not required.

Empower Behavioral Health provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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