Job Description

Job Description

Job Description

Administrative Assistant III Public Health

Dept/Div: Public Health/N/A FLSA Status: Non-Exempt

General Definition of Work

Performs intermediate skilled administrative support work acting as the secondary administrative support professional for the department and staff, leading several low level programs, assisting customers, and related work as apparent or assigned. Work is performed under the limited supervision of the Public Health Director.

Qualification Requirements

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.

Essential Functions

• Performs general clerical and administrative support duties for the director, supervisors and staff; composes letters, forms, brochures, flyers, records and reports; transcribes and takes minutes of meetings or hearings; copies materials and maintains filing systems.
• Maintains office supplies and forms.
• Assists with responding to direct and telephone inquiries and forwards applicable customers to the appropriate staff member.
• Manages low-level program needs including administration, record keeping and correspondence.
• Processes forms, applications and other documents by reviewing completed forms for completeness, verifying information, performing necessary calculations and performing data entry.
• Prepares forms, listings, information and statistical reports or documents by gathering, receiving and compiling required data from several sources; compares information to verify accuracy and formats data; forwards information requests to applicable party including internal and external agency requests.
• Performs cashiering duties; accepts and records payments, tenders receipts.

Knowledge, Skills and Abilities

Thorough knowledge of county policies, procedures and guidelines; comprehensive skill operating standard office equipment and related hardware and software; thorough skill using standard accounting software; thorough skill creating reports, records, files and billing statements according to predetermined standards; thorough skill composing publications and correspondence; thorough skill collecting and organizing information into an understandable format; ability to compute rates, ratios and percentages; ability to work with customers with varied backgrounds; ability to establish and maintain effective working relationships with staff, and the general public.

Education and Experience

High school diploma or GED and moderate experience working in a clerical support role, or equivalent combination of education and experience.

Physical Requirements

This work requires the occasional exertion of up to 50 pounds of force; work regularly requires sitting, speaking or hearing, using hands to finger, handle or feel and repetitive motions, frequently requires standing and reaching with hands and arms and occasionally requires walking, climbing or balancing, stooping, kneeling, crouching or crawling, pushing or pulling and lifting; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data, operating machines and observing general surroundings and activities; work occasionally requires exposure to outdoor weather conditions, wearing a self contained breathing apparatus, exposure to bloodborne pathogens and may be required to wear specialized personal protective equipment and exposure to communicable diseases; work is generally in a moderately noisy location (e.g. business office, light traffic).

Special Requirements

• Applicable training to obtain department level knowledge will be provided.
• Driver’s License valid in the State of Minnesota

Other Requirements

The incumbent may encounter not public data in the course of these duties. Any access to not public data should be strictly limited to accessing the data that are necessary to fulfill the employment responsibility. While data are being accessed, incumbent should take reasonable measures to ensure the not public data are not accessed by individuals without a work reason. Once the work reason to access the data is reasonably finished, incumbent must properly store the not public data according to the provisions Ch. 13. If a new work assignment requires access to not public data, the incumbent is permitted to access not public data for the work assignment purposes only. Any access to not public data must be strictly limited to the data necessary to complete the work assignment and after the assignment is completed, the employee’s work assignment no longer requires access.

Minimum Qualifications

1. Valid Driver’s License in the State of Minnesota.
2. High school diploma or GED and moderate experience working in clerical support role or equivalent combination of education and experience. Some knowledge of Public Health programs and services preferred.

Salary/Benefits : Starting wage is $23.50-$33.25 per hour plus health insurance, life insurance, retirement plan, vacation/sick/holiday pay and many other voluntary benefits.

Contact information:

Sarah Pint

Le Sueur County Human Resources

88 S. Park Avenue, Le Center, MN 56057

Telephone: 507-357-8579 - Fax: 507-357-8607

Email: hr@lesueurcounty.gov

Deadline: Open until filled. Reviewing applications December 26, 2024.

Equal Opportunity Employer

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