Job Description

Administrative Specialist, Public Works

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Administrative Specialist, Public Works

Salary

See Position Description

Location

Pittsburgh, PA

Job Type

CS Non-Competitive, Full Time

Job Number

24-ADSP-01

Department

Public Works

Opening Date

10/15/2024

Closing Date

11/5/2024 4:00 PM Eastern

FLSA

Non-Exempt

Bargaining Unit

01

+ Description

+ Benefits

+ Questions

POSITION SUMMARY

Performs a wide variety of moderately complex administrative tasks.

Department : Public Works

Salary : $42,871 per year.

Position: Announcement

Union : None, this is a non-union position.

Civil Service Classification : Non-Competitive

REQUIREMENTS

General Application Requirements : You must submit or show proof of all of the following at the time of filing your application (unless otherwise indicated below) or your application will be disqualified. Disqualifications based on any of these General Application Requirements are not subject to a Civil Service appeal.

+ Applicants must submit a complete application including education, work experience, a resume (if applicable) and completed supplemental questions.

+ Applicants must become residents of the City of Pittsburgh prior to employment and remain a resident throughout employment.

+ Click here ( to view a map of City of Pittsburgh neighborhoods.

NOTE: The City of Pittsburgh, as a matter of policy, conducts pre-employment and promotional background investigations on all candidates being considered for positions. The background investigation includes but is not limited to criminal background, driver's license and City of Pittsburgh real estate tax payments. Candidates may be disqualified from consideration for employment based on the results of their background investigation (as it relates to the job for which the applicant is being considered) .

Qualifying Requirements:

Your City of Pittsburgh application will be reviewed and your work experience and education/training will be evaluated to determine if you meet the qualifying eligibility requirements listed below for this position. You will be sent an eligibility letter regarding your eligible/ineligible status.

+ WORK EXPERIENCE: The application must clearly show one (1) year of full-time experience in performing administrative and research duties related to the position duties. (Less than full-time experience will be calculated on a pro-rated basis.)

+ EDUCATION/TRAINING : The application must clearly show an Associates Degree or higher from a fully accredited institution. (See NOTE under the General Application Requirements Section above regarding the verification of education/training).

+ EQUIVALENCY : Education/training may be substituted on a year for year basis if the application clearly shows the required number of years to meet the Total Qualifying Requirement for this position (based on the sum of work experience and education/training listed above). The Total Qualifying Requirement is three (3) years. (See NOTE under the General Application Requirements Section above regarding the verification of education/training).

CIVIL SERVICE EXAMINATIONS

If you meet the qualifying requirements listed above, you will be sent a letter of admission (when applicable) for the following examination(s). You must pass the written and/or performance examination(s) in order to have your name placed on the official Civil Service eligibility list for this position. Candidates who receive job offers must pass a medical examination (when applicable) prior to start date.

+ Written: None required for this position.

+ Performance: None required for this position.

+ Medical: None required for this position.

POSITION DUTIES

+ Maintains, researches, and recommends improvements to Cartegraph. Works with other City departments to standardize, enhance, and simplify use.

+ Researches and investigates issues using a variety of computer systems including but not limited to Carte graph, Skyhawk, Quetica , Victor Stanley, etc.

+ Greets visitors and caller s, routing them as appropriate ; s orts, receives, sends and distributes USPS and interoffice mail

+ Requests new employee IDs, technology, hardware, software, tablets, mobile devices, etc.

+ Coordinates and participates in the coordination of departmental and City-wide initiatives.

+ Drafts, prepares, manages, and files routine correspondence which includes confidential employee information. May include memos, letters, reports, lists, spreadsheets, travel letters, pending lawsuits, disciplinary actions, grievances, bargaining strategies and proposals, departmental plans and preparations, etc. Proofreads to ensure documents are readable and free from errors and typos.

+ Operates office technology and equipment PC and peripherals, tablets, copier, scanner, plotter, camera .

+ Gathers and analyzes information; c ompiles data to prepare a wide variety of reports, presentations, correspondence , and surveys ; Performs data entry, retrieval, and reporting.

+ Establishes and m aintains files and prepares accurate reports , both manually and/or electronically using a variety of programs such as Microsoft Products (Outlook, OneDrive, Teams, Word, Excel, Power Point, etc.) Cartegraph, Google Forms, etc. ; assists in the development of forms and office procedures .

+ Schedules and maintains a calendar of trainings; follows up on all certifications, training registrations, reimbursements, etc.

+ May train, cross-train, and/or organize trainings for City employees on assigned duties .

+ Orders office supplies and equipment.

+ Performs activities and functions of related lower-level personnel and other related tasks/duties as assigned or required.

CLICK HERE ( to view the full job description including knowledge, skills, and abilities and working conditions for this position. Locate and click on the position title to view the complete job description.

Full-time City employees receive a comprehensive benefit package including:

+ Health, Dental and Vision Benefits

+ Pension

+ Voluntary Deferred Compensation Plan

+ Tuition Reimbursement

+ Paid Holidays

+ Paid Vacation

+ Personal Days

(Benefits may be modified based on collective bargaining unit terms.)

01

The City of Pittsburgh welcomes all applicants, including those who would need to relocate to satisfy the Residency Requirement prior to starting this position. Please elaborate on your plans to relocate to Pittsburgh if you do not already live within the City of Pittsburgh municipality. If you already reside within the City of Pittsburgh, please write N/A.

02

Please select the one answer most closely describing your minimum professional work experience/education:

+ I possess a high school diploma or equivalent and three (3) years of full-time experience in performing administrative and research duties related to the position duties.

+ I possess an associate degree and one (1) year of full-time experience in performing administrative and research duties related to the position duties.

+ I possess a bachelor's degree.

+ I do not possess any of the minimum amounts of education/and or work experience listed above.

03

Please briefly describe your full-time experience in performing administrative and research duties related to the position duties. If you do not possess this experience please type N/A.

Required Question

Agency

City of Pittsburgh

Address

414 Grant Street Room 431 Pittsburgh, Pennsylvania, 15219

Phone

412-255-2710

Website

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