Job Description
Job Description
Job Description
Qualifications
- This person should be motivated, possess exceptional written and verbal communication skills, and be proficient in various software systems such as MS Word, Teams, Excel, Share Point, and others
- High school diploma or general education degree (GED)
- Proficient in Microsoft Word, Excel, PowerPoint, Teams, and Outlook
- Strong professional interpersonal, written, and verbal communication skills
- Able to take direction and provide timely feedback on progress of tasks
- Exceptional attention to detail, organization, and active listening skills
- Ability to manage multiple tasks effectively
- Ability to work from 7:00 am 5:00 pm, with occasional varying schedules in support of site operational needs
- Regular, reliable attendance
- Work productively and meet deadlines timely
- Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment
- May work at various different locations and conditions may vary
Responsibilities
- As a project Office Administrative Coordinator for Arreis, you will provide administrative support to our projects, and divisions while promoting teamwork and creativity by encouraging effective communication
- This may include occasional extended hours or weekend work to meet deadlines
- Manage craft requisition and execution including workforce planning, staffing schedules and hiring
- Complete I-9s for craft hires and staff transfers (as applicable)
- Sorting and distribution of pay stubs
- Employee Performance policy documentation and maintenance
- Update HR and business reporting on an ongoing basis
- Maintain required employment posters and affirmative action binder
- Communicate with clients, organize and arrange meetings, report generation, data entry, SharePoint management
- Prepare outgoing mail and correspondence, including e-mails
- Prepare meeting agendas, assists with setup, meeting minutes and creates PowerPoint presentations as requested
- Acts as the first point of contact for employee questions regarding policies, procedures, and resources on the project
- Assists with new hire onboarding processes, forms, and documentation
- Manages Form I-9 and E-Verify processes for all US new staff hires while ensuring compliance with employment authorization requirements
- Billing for current jobs
- Act as a point of contact for vendors, subcontractors, and various construction services teams and solicit quotes from them for new jobs
Prepare forms such as change orders, purchase orders, service agreements, and subcontracts
Purchasing experience and job costing - Facilitate manage project expense reports & ensuring all transactions are accounted for with the right documentation
- Help Maintain budgets on projects
- submit needed paperwork for projects
- Completes other administrative and HR administrative functions as needed for the project
- Perform work safely and effectively
- Understand and follow oral and written instructions, including warning signs, equipment use, and other policies
- Work during normal operating hours to organize and complete work within given deadlines
- Work overtime and weekends as required
Flexible work from home options available.
Job Tags
For subcontractor, Flexible hours,